What's new in Zylo

Experience a cleaner, more intuitive Zylo with our newly launched product redesign and navigation overhaul, featuring a modernized visual interface and a completely reorganized menu system. This update organizes the platform around your real-world workflows, making it easier to find the data you need and take action on your SaaS portfolio.

Key Benefits

• Intuitive navigation: Find tools faster with a reorganized left menu that groups pages by logical workflows like accessing reports and data insights, creating automations, and more
• Enhanced data scannability: Scan and compare hundreds of line items with ease thanks to new monospaced numerical fonts in data-heavy tables.
• Reduced cognitive load: Focus on what matters with a simplified "Slate" color palette that provides distinct guideposts without distracting from your data
• Cohesive visual language: Experience a unified, modern interface that aligns the product with Zylo’s updated brand and enterprise-grade standards
• One-click insights: Access consolidated views of your inventory and license data under a single "Reports & Insights" menu item

Check out the navigation changes:

• Dashboards: Your new starting line, merging Dashboards and Alerts into a single view.
• Reports & Insights: Formerly “Analytics,” find insights on savings, compare applications, access reports, and view insights.
• Vendor Data: Formerly "Renewals" and “Suppliers,” this section groups all contract, app renewal, and vendor-related information.
• Application Data: Your new go-to space for asset management, including applications, usage, team, multi-org, and more.
• Financial Data: A centralized hub for reviewing and managing spend, this section includes payment and budget management, cost centers and allocation.

Learn more: Explore the new Zylo navigation and UI | Watch a demo

Ensure your reporting reflects a true SaaS system of record by opting non-SaaS spend out of your portfolio analysis. With new Portfolio Filtering, you can globally exclude subcategories like hosting, infrastructure, and data services from your core metrics, providing a clearer view of your actual SaaS landscape.

Key Benefits

• Refined executive dashboards: Present a curated view of SaaS metrics by removing noise from overall spend.
• Improved benchmarking accuracy: Align your data with industry standards by focusing exclusively on software-as-a-service applications.
• Automated global consistency: Apply filters once in your admin settings to refine data across dashboards, applications, usage, app renewal, and payments.
• Eliminated manual filtering: Save time and reduce errors by removing the need to manually filter out non-SaaS categories every time you run a report.
• Flexible full-portfolio views: Remove the In Portfolio filter on grid views to temporarily include hidden spend for comprehensive audits and total technology spend analysis.

Located within the Admin settings, Portfolio Filtering allows you to choose exactly which subcategories to include in your company's portfolio in Zylo.

Learn more: Portfolio Filtering

Increase responses to license reclamation surveys by automatically resending notifications to non-responsive employees. You can now configure workflows to send follow-up reminders on a custom schedule, helping you recover underutilized licenses faster without manual tracking or repeated outreach.

Automated resends streamline the license optimization process by ensuring persistent communication with inactive users. Instead of manually identifying non-responders for a second or third wave of emails, you can now set up a single workflow that handles follow-up notifications automatically.

Key Benefits

• Increased response rates: Drive higher engagement by automatically reminding employees to confirm their software needs.
• Customizable reminders: Control the timing and frequency of resends to align with your organization's communication preferences.
• Operational efficiency: Eliminate the manual effort required to track non-responders and trigger individual follow-up surveys.
• Data-driven reclamation: Gain a more accurate final count of truly inactive users by providing multiple opportunities for response before taking action.
• Zero-waste licensing: Accelerate the reclamation of unused seats to ensure your license counts match actual organizational requirements.

When creating a survey message as part of a workflow in Zylo, you can now enable messages to automatically resend to recipients who don't respond by the deadline.

Learn more: Create a survey workflow

Enterprise email alias support is now generally available, providing a unified view for more accurate utilization tracking and spend attribution. You can now associate multiple email addresses to a single employee record through your HRIS integration with Zylo, which is helpful for consolidating activity from acquisitions, legacy domains, or aliases into one unique employee identifier.

Key Benefits

• Accurate user counts: Ensure unique provisioned and active user counts reflect actual employees rather than inflated figures from duplicate email addresses.
• Comprehensive utilization tracking: Monitor all activity across multiple email addresses and roll it up to a single employee for a complete view of software usage.
• Precise spend attribution: Associate costs across all known email aliases to the correct employee for more reliable spend analysis.
• Strategic duplicate detection: Identify when the same employee is accessing an application with multiple email addresses to find immediate license consolidation opportunities.
• Reliable automated notifications: Ensure Slack and Teams notifications reach the intended recipient by automatically matching aliases to messaging account IDs.
• Flexible employee communication: Choose whether to send workflow surveys to an employee's login email, their primary email, or both to optimize engagement.

By importing an "Alias" column in your Zylo HRIS data, you map multiple addresses to one employee record. Zylo deduplicates these entries, assigning a unique employee identifier to ensure all linked application usage, licenses, and spend are correctly attributed.

Learn more: Configure Enterprise Email Alias Support

Now generally available, Contract Assist Agent provides instant visibility into your contract data by automatically parsing and extracting critical contract details from uploaded documents. Let the AI-powered agent handle the heavy lifting of data extraction, reduce manual data entry, and increase accuracy of your data in Zylo.

Key Benefits

• Automated data extraction: Streamline management by automatically parsing contract details from uploaded PDFs.
• High data integrity: Use the guided confidence review to verify AI-extracted fields against the original document.
• Improved efficiency: Reduce manual data entry and speed up processing for up to 10 documents at once.
• Insightful AI reasoning: View the AI's reasoning for specific extractions to ensure absolute precision for complex formats.
• Centralized review process: Batch review multiple contracts in a single session to finalize records quickly.

The Contract Assist Agent simplifies your workflow by identifying fields with low confidence and leading you through a guided review to verify critical metadata. Simply upload your PDF contracts, allow the AI to parse the information, and complete the review to bring them into Zylo as live, actionable documents.

Learn more: Extract Contract Data with Contract Assist Agent

Now generally available: integrate Databricks with the Zylo platform to get visibility into your consumption and spend. You can now proactively monitor usage, set automated alerts for potential overages, and more accurately forecast for future renewals to eliminate surprise costs.

Key Benefits

• Proactive cost management: Monitor consumption to identify and address potential overage charges before they impact your budget.
• Accurate renewal forecasting: Use historical consumption data to make data-driven decisions for your next Databricks contract renewal.
• Centralized spend monitoring: View Databricks SKU, Usage Type, and Workspace usage alongside your other SaaS applications for a unified view of your consumption-based spend.
• Customized rate tracking: Leverage your organization's negotiated rates to ensure your spend tracking and burn-down reports reflect your actual costs.
• Automated burn-down reporting: Track your cost commitment progress automatically by adding contract details to your integration.

Learn more: Connect Databricks Integration

Now generally available: Connect the Anthropic API developer platform integration to get visibility into usage and costs through a direct integration with Zylo. By tracking consumption against your specific spend commitments, you can proactively monitor usage to prevent surprise overages and build a robust foundation for forecasting future AI investments.

Key Benefits

• Eliminate surprise payments: Use proactive alerting and monitoring to prevent unexpected overage charges from Anthropic's API.
• Accurate renewal forecasting: Track historical consumption data to better predict and budget for future Anthropic contract renewals.
• Centralized consumption visibility: View Anthropic API cost consumption broken down by workspace, model, service tier, and token type directly within Zylo.
• Right-size AI investments: Monitor actual consumption spend against annual commitments to optimize your AI financial strategy.

The Anthropic integration connects directly via an Admin API key to pull granular consumption data. Once connected, Zylo automatically monitors how your actual usage performs against your defined annual spend commitments, providing SKU-level insights.

Learn more: Configure the Anthropic integration

Gain a unified view of your SaaS consumption by connecting multiple integration instances to a single contract commitment. This enhancement allows you to aggregate data from various accounts—such as multiple Databricks accounts or Snowflake organizations—into one view for the app in Zylo, providing spend tracking visibility against your contract structures.

Key Benefits

• Unified commitment tracking: Aggregate utilization from multiple app instances into a single spend commitment for an accurate view of your contract status.
• Granular cost attribution: Slice and dice data in the Cost tab to see exactly how individual tenants, instances, or accounts contribute to your total spend.
• Dynamic organizational mapping: The intuitive UI experience for adding app instances in Zylo uses labels that automatically update to match application terminology, such as "Tenants" for Microsoft or "Accounts" for Databricks.
• Resilient data monitoring: Maintain visibility even if one org connection fails; Zylo continues to update "Last Refresh" dates for successful connections while alerting you to specific failures.
• Streamlined troubleshooting: Identify and resolve connection errors faster with prioritized status alerts that surface critical issues at the top of your Integrations page.

When adding a second connection for a consumption integration, you can now click Add Org from the connected app tile and select the option to map it to an existing app connection in Zylo.

Learn more: Consumption Integrations

Gain instant visibility into your contract data by automatically parsing and extracting details from uploaded documents with the new Contract Assist Agent. You can now reduce manual entry and increase data accuracy by letting AI-powered tools identify critical contract details and add them directly into Zylo.

Important Note: This feature is not yet generally available and is currently available as a Public Preview for Customer use in its discretion. For more information, contact your Zylo representative.

Key Benefits

• Automated data extraction: Streamline management by automatically parsing contract details from uploaded PDFs.
• High data integrity: Use the guided confidence review to verify AI-extracted fields against the original document.
• Improved efficiency: Reduce manual data entry and speed up processing for up to 10 documents at once.
• Insightful AI reasoning: View the AI's reasoning for specific extractions to ensure absolute precision for complex formats.
• Centralized review process: Batch review multiple contracts in a single session to finalize records quickly.

Learn more: Extract Contract Data with Contract Assist Agent

Manage your organization's Vertex AI usage and costs directly within Zylo through our new consumption-based integration. This integration provides the transparency needed to monitor spend commitments and receive proactive alerts before overages occur.

Important Note: This feature is not yet generally available and is currently available as a Public Preview for Customer use in its discretion. For more information, contact your Zylo representative.

Key Benefits

• Centralized consumption monitoring: View Vertex AI usage alongside your entire SaaS portfolio in a single dashboard.
• Proactive overage prevention: Receive automated alerts via email, Slack, or Teams when spend trends toward exceeding your commitment.
• Data-driven forecasting: Predict end-of-term spend based on historical usage patterns to inform future renewal negotiations.
• Granular cost attribution: Identify specific inputs and cost drivers to understand exactly what is contributing to your total spend.
• Accurate commitment tracking: Compare actual consumption against set contract terms and dollar commitments in real-time.

This integration securely connects to your Google Cloud BigQuery billing export via a service account. By querying a dedicated view of your Vertex AI costs, Zylo pulls detailed usage data into your platform for analysis and alerting.

Learn more: Configure the Vertex AI integration

Gain near-real-time visibility into your Snowflake cloud data warehousing spend and consumption directly within Zylo. You can now monitor spend commitments and track usage across compute and storage levers to proactively identify and avoid unexpected overage charges.

Important Note: This feature is not yet generally available and is currently available as a Public Preview for Customer use in its discretion. For more information, contact your Zylo representative.

Key Benefits

• Proactive overage prevention: Set thresholds and receive alerts when costs approach your spend commitment to avoid expensive list-price charges.
• Granular consumption attribution: Allocate Snowflake usage to specific workloads, environments, or business units to drive accountability and implement chargebacks.
• Informed renewal negotiations: Compare actual usage against commitments to ensure you're pre-purchasing the right amount of capacity for your next term.
• Centralized data access: Provide SAM and FinOps teams with near-real-time data in a single system of record without requiring direct access to Snowflake.
• Cost optimization opportunities: Identify drivers of spend across warehouses and regions to right-size your Snowflake footprint.

Connecting the integration requires generating an RSA key pair for JWT authentication and granting specific billing viewer roles to a Snowflake service account.

Learn more: Connect the Snowflake integration

Gain complete visibility into your Databricks consumption and spend directly within the Zylo platform. By integrating Databricks, you can now proactively monitor usage, set automated alerts for potential overages, and more accurately forecast for future renewals to eliminate surprise costs.

Important Note: This feature is not yet generally available and is currently available as a Public Preview for Customer use in its discretion. For more information, contact your Zylo representative.

Key Benefits

• Proactive cost management: Monitor consumption to identify and address potential overage charges before they impact your budget.
• Accurate renewal forecasting: Use historical consumption data to make data-driven decisions for your next Databricks contract renewal.
• Centralized spend monitoring: View Databricks SKU, Cloud, Usage Type, and Workspace usage alongside your other SaaS applications for a unified view of your consumption-based spend.
• Customized rate tracking: Leverage your organization's negotiated rates to ensure your spend tracking and burn-down reports reflect your actual costs.
• Automated burn-down reporting: Track your cost commitment progress automatically by adding contract details to your integration.

Learn more: Connect the Databricks integration