Take Control of Your Software Portfolio Before It Controls You

CIOs and IT leaders must manage decentralized SaaS environments where a variety of software applications with increasingly complicated contracts are purchased across many teams. On average, large enterprises manage 696 applications and spend $246M annually on SaaS, creating substantial oversight challenges. Without centralized visibility and governance, controlling cost, managing risk, and guiding portfolio decisions becomes difficult.

Complete SaaS visibility requires financial discovery. Zylo’s AI-powered discovery engine analyzes spend from ERP systems, expense platforms, and other financial data sources to uncover applications entering the organization. Application, contract, usage, and spend data are unified into a trusted system of record, giving IT leaders an accurate inventory of software and AI tools.

Managing SaaS assets requires visibility into license entitlements and real-time usage. Zylo correlates contract data, license allocations, and application activity to identify inactive users and underutilized subscriptions. In large enterprises, unused licenses still represent more than $80M in annual waste on average, creating significant opportunities for license reclamation and entitlement optimization.

Controlling shadow IT and shadow AI requires continuous discovery across financial and identity systems. Monitoring expense data, accounts payable records, and SaaS integrations helps organizations detect new applications early. This visibility is essential as expense-based SaaS purchasing has grown 267% year over year, increasing the likelihood of unmanaged software adoption.

Portfolio rationalization requires understanding how applications are used across the software portfolio. Zylo analyzes usage patterns, contract data, and spend data to identify overlapping tools and redundant capabilities. With large enterprises managing hundreds of applications, these insights help CIOs consolidate vendors, simplify the technology stack, and guide more deliberate portfolio decisions.

SaaS governance depends on reliable, defensible records of applications, licenses, and vendor contracts. Zylo centralizes application, entitlement, and contract data in a trusted system of record while continuously discovering new tools entering the environment. This visibility helps IT and software asset management teams enforce policies, maintain ownership records, and support compliance and audits.

Understanding license position requires visibility into entitlements, contract terms, and actual user activity. Zylo combines license data, application usage, and subscription details to show how many licenses were purchased, who is actively using them, and where excess capacity exists. These insights help teams rightsize licenses and prepare for renewal negotiations.

Preventing runaway costs from consumption-based and AI-driven pricing requires continuous monitoring of usage against contracted commitments. Zylo provides visibility into consumption trends so teams can forecast demand and identify overconsumption early. Tracking usage throughout the contract term enables proactive adjustments and supports cost avoidance before consumption exceeds planned spend.

IT service management (ITSM) tools manage service workflows, identity access management (IAM) platforms control access, and IT asset lifecycle or license management tools track hardware or traditional software. Zylo focuses on enterprise software and AI spend optimization. AI-powered discovery and financial data integration reveal applications, contracts, usage, and spend in a unified system of record for governing SaaS investments.