Reduce License Waste

Reclaim Unused Licenses & Avoid Unnecessary Spend

Unused licenses increase software costs and create unnecessary purchases. Zylo helps you identify inactive users, reclaim licenses, and understand their true license position so you avoid buying seats you already have and prevent costly true-ups.

Book a Demo

Turn License Insights into Cost Avoidance

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Find Waste

Identify inactive users and underutilized licenses

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Reharvest

Reclaim unused seats before buying more

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Be Prepared

Avoid vendor true-ups caused by overprovisioning

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Track Success

Track reclaimed licenses and cost avoidance

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the trusted & consistent leader

Recognized as Gartner Magic Quadrant Leader and Peer Insights Customers’ Choice

Zylo is the only provider to be named a Customers’ Choice in 2025 Gartner® Peer Insights™ “Voice of the Customer” for SaaS Management Platforms and a Leader in the 2024 and 2025 Gartner® Magic Quadrant™ for SaaS Management Platforms, positioned furthest for Completeness of Vision and highest for Ability to Execute.

Figure 1: Magic Quadrant for SaaS Management Platforms

Gartner Peer Insights Customers' Choice 2025 quadrant chart showing leaders like Zylo, Torii, Flexera, and BetterCloud.

Identify Unused & Underutilized Licenses

Zylo analyzes license utilization across your SaaS portfolio to highlight inactive users and underused seats. Quickly see where licenses are sitting idle so you can reclaim or reassign them.

Dashboard showing annual payments and users for Salesforce CRM, Microsoft 365, Zendesk, Google, and Okta applications.
Salesforce dashboard showing $8.19M annual payments, 1,000 provisioned users with 96 inactive, and renewal due 4/30.

Reclaim Licenses Before Buying More

Regularly run reclamation workflows to recover unused licenses across the organization. Reassign available seats instead of purchasing additional licenses as your teams grow.

Understand Your True License Position

Bring together license usage and purchased licenses in one place. Know how many licenses you actually need before expansion or vendor true-ups.

Box dashboard showing annual payments of $1.72M with a green progress bar, 1,549 provisioned users with 1,040 active and 509 inactive, and a section highlighting 509 inactive users with a blue progress bar, plus vendor details text.

The Enterprise Standard for Software and AI Spend Optimization

Trusted by IT, Procurement, and FinOps leaders managing billions in software spend at the world’s most innovative companies.

"This is my second time using Zylo. When I joined, it was the perfect time to onboard Zylo again, and I needed it more than ever to drive down cost across all these tools."
Siroui Mushegian
CIO, Barracuda
"The visibility into your SaaS data that Zylo provides allows people to take action. And when you can take action based on information, you're making decisions that will then result in savings."
Karen Hodson
Global Procurement & Real Estate Officer, Marigold
"We put Zylo to the test, compared it against the major SaaS management platforms, and after months of in-depth reviews and stakeholder discussions, we confirmed Zylo was the right tool for us."
Lucas Szczesny
Manager, Enterprise SaaS Governance, Relativity

Book Your Demo

See Zylo’s Enterprise Software and AI Spend Optimization in Action

Complete the form for a calendar to book your demo today. See first-hand how Zylo will help you:

  • Establish complete visibility of every application
  • Control ongoing software and AI costs
  • Turn renewals into savings
  • Ensure governance and audit readiness

Our team will answer your questions and give you a clear picture of how Zylo will work for your business.

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Frequently Asked Questions About Reducing License Waste

SaaS license waste occurs when organizations pay for licenses that are not actively used. Employees change roles, projects end, and tools are adopted faster than they are governed. Organizations leave 46% of licenses unused on average, driving roughly $19.8M in wasted SaaS spend each year.
Zylo analyzes license assignments alongside actual user activity to identify inactive users and underutilized seats across the SaaS portfolio. Usage signals are collected through integrations with supported SaaS applications, allowing Zylo to surface licenses that can be reclaimed, reassigned, or downgraded to reduce unnecessary spend.
Organizations reclaim unused licenses by identifying inactive users and running license reclamation workflows on a regular cadence. Reviewing activity data throughout the year allows teams to remove licenses from inactive accounts and reassign them to new users instead of expanding contracts and increasing SaaS spend.
Organizations determine their true license position by comparing purchased licenses with actual usage across the application. Viewing entitlements alongside activity data reveals how many licenses are actively used, underutilized, or unassigned. This insight helps teams understand whether additional licenses are truly needed before expanding a contract.
Reclaiming unused licenses helps organizations stay within their contracted license limits. When inactive seats are removed and reassigned regularly, teams maintain accurate license counts throughout the year. Maintaining this alignment between entitlements and usage reduces the risk of exceeding license limits and triggering costly vendor true-ups.
Zylo identifies inactive users and surfaces license reclamation opportunities across applications. Teams can launch reclamation workflows that survey users to confirm whether licenses are still needed. Based on responses, Zylo can trigger follow-up tasks for IT to remove and reassign licenses, helping organizations reclaim unused seats on a regular cadence.
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