Reduce License Waste

Reclaim Unused Licenses & Avoid Unnecessary Spend

Unused licenses increase software costs and create unnecessary purchases. Zylo helps you identify inactive users, reclaim licenses, and understand their true license position so you avoid buying seats you already have and prevent costly true-ups.

Turn License Insights into Cost Avoidance

Find Waste

Identify inactive users and underutilized licenses

Reharvest

Reclaim unused seats before buying more

Be Prepared

Avoid vendor true-ups caused by overprovisioning

Track Success

Track reclaimed licenses and cost avoidance

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Identify Unused & Underutilized Licenses

Zylo analyzes license utilization across your SaaS portfolio to highlight inactive users and underused seats. Quickly see where licenses are sitting idle so you can reclaim or reassign them.

Reclaim Licenses Before Buying More

Regularly run reclamation workflows to recover unused licenses across the organization. Reassign available seats instead of purchasing additional licenses as your teams grow.

Understand Your True License Position

Bring together license usage and purchased licenses in one place. Know how many licenses you actually need before expansion or vendor true-ups.

Box dashboard showing annual payments of $1.72M with a green progress bar, 1,549 provisioned users with 1,040 active and 509 inactive, and a section highlighting 509 inactive users with a blue progress bar, plus vendor details text.

Take Back Control of Your SaaS License Spend

Unused licenses quietly increase software costs across your organization. Identify inactive users, reclaim unused seats, and align license spend with actual usage.

Frequently Asked Questions About Reducing License Waste

What causes SaaS license waste and why does it increase software costs?

SaaS license waste occurs when organizations pay for licenses that are not actively used. Employees change roles, projects end, and tools are adopted faster than they are governed. Organizations leave 46% of licenses unused on average, driving roughly $19.8M in wasted SaaS spend each year.

How does Zylo identify unused and underutilized SaaS licenses for license optimization?

Zylo analyzes license assignments alongside actual user activity to identify inactive users and underutilized seats across the SaaS portfolio. Usage signals are collected through integrations with supported SaaS applications, allowing Zylo to surface licenses that can be reclaimed, reassigned, or downgraded to reduce unnecessary spend.

How can organizations reclaim unused licenses instead of buying additional seats?

Organizations reclaim unused licenses by identifying inactive users and running license reclamation workflows on a regular cadence. Reviewing activity data throughout the year allows teams to remove licenses from inactive accounts and reassign them to new users instead of expanding contracts and increasing SaaS spend.

How can organizations determine their true SaaS license position before buying more licenses?

Organizations determine their true license position by comparing purchased licenses with actual usage across the application. Viewing entitlements alongside activity data reveals how many licenses are actively used, underutilized, or unassigned. This insight helps teams understand whether additional licenses are truly needed before expanding a contract.

How can reclaiming unused licenses help organizations avoid vendor true-ups?

Reclaiming unused licenses helps organizations stay within their contracted license limits. When inactive seats are removed and reassigned regularly, teams maintain accurate license counts throughout the year. Maintaining this alignment between entitlements and usage reduces the risk of exceeding license limits and triggering costly vendor true-ups.

How does Zylo automate SaaS license reclamation to reduce license waste?

Zylo identifies inactive users and surfaces license reclamation opportunities across applications. Teams can launch reclamation workflows that survey users to confirm whether licenses are still needed. Based on responses, Zylo can trigger follow-up tasks for IT to remove and reassign licenses, helping organizations reclaim unused seats on a regular cadence.