Don't Let the Status Quo Hold Your Business Back
Managing Licensed Software in Spreadsheets? You're Ten Years Behind.
The SaaS management industry has been evolving for nearly a decade and the reality is that companies that choose to operate without a SaaS management solution are getting left behind. Don’t let the status quo hold your business back – spreadsheets, legacy software asset and contract management tools are not equipped to address the unique challenges that the explosion of SaaS growth has presented.
Click the questions below to learn why now is the time for action and how to get started.
What’s at Stake for IT, Procurement, and SAM?
How Much is Inaction Costing My Business?
What’s Wrong with the Status Quo?
What Does Effective SaaS Management Look Like?
What's At Stake for IT, Procurement, and SAM?
of SaaS licenses go wasted on average
overspending (or more) on SaaS by 2026
more susceptible to a security incident
of SaaS is purchased outside of IT control
How Much is Inaction Costing My Business?
As SaaS spend continues to grow, so do the financial risks associated with an unmanaged SaaS portfolio. Considering your software is most likely one of the top three largest overall business investments, it’s critical that it is optimized. Watch the video below to get a better understanding of what’s a stake for your business.
Why Now? Prioritizing SaaS Management.
You think you need SaaS management, but how do you get your business bought in? Hear from a panel of leaders who led the charge to bring SaaS management into their organization and successfully evangelized the impact.
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We got to a renewal event for an A/V editing platform … after we did some digging, we found out all several hundred folks who had gone through the manager approval process for this expensive app were using it to edit cat pictures and cat videos.
Senior Director, Global ITAM, Salesforce
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We had a very deep relationship with an emerging tech company. We were using their products extensively. The next renewal came around, and I remember having a feeling in my gut that this one might be different … and much to my surprise and much to my disappointment, the renewal invoice came in at something like two-and-a-half times what we had been paying.
Chief Information Officer, Zoetis
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We were going into budget planning for 2022, and we believed we had an understanding of what the actual software budget needed to be based on what we thought we were consuming. But then we brought in Zylo, and it ended up we were actually spending 30% more than we thought because of a lot of unaccounted spend happening throughout the organization.
VP of IT and Internal Systems, Versapay
What's Wrong with the Status Quo?
Most companies are beginning to recognize the importance of addressing the bloat, waste and risk associated with SaaS and are attempting to manage their stack using a variety of tools and methods. However, these approaches are proving to be ineffective in meeting the nuanced challenges of web-based software.
Click the options below to better understand the challenges of each approach and how an enterprise solution like Zylo addresses them.
The Challenges
- Data is scattered and requires frequent requests to multiple people and systems
- Inventory will not include applications that have been expensed or mis-catogorized (55% of all spend) and formal request/purchasing processes are often circumvented
- Data quickly becomes outdated and untrustworthy with new applications and changes happening daily
- Over 80% of applications are purchased outside of IT and likely have not been reviewed by security and present opportunities for data leakage
How SaaS Management Helps
- Continuous AI-powered discovery means no software goes undetected
- Categorize all software with a library of over 20,000 applications
- Get a clear, categorized view of your SaaS stack and usage with easy-to-understand dashboards, views and reports
- An always-on/always up-to-date inventory with centralized reporting to make business decisions with confidence
The Challenges
- Without centralized tracking, on average, companies waste 44% of SaaS licenses
- Requires IT or Procurement resources to manually pull the data from each application and manipulate each data source
- No effective way to compare applications for redundancy and overlap across the stack
- The majority of applications are purchased outside of IT and may not be behind SSO
How SaaS Management Helps
- Identify underutilized and redundant SaaS apps at renewal to lower current OpEx
- Analyze all user activity, including app adoption and utilization
- Reharvest and assign licenses based on business needs
- Automate actions with inactive users for deprovisioning or downgrades
The Challenges
- The average company has over 200 renewals annually and the process can quickly overwhelm procurement teams
- Employees buy SaaS and expense it, with over half being mis-catorized and never being identified by finance
- An ever-increasing number of applications will auto-renew without tracking from procurement and finance teams
- Without insight to benchmarks and centralized usage data, companies are overspending by 25% on average
How SaaS Management Helps
- Automatic alerting ensures you never miss another renewal
- Securely capture and store critical SaaS renewal data for all apps
- Negotiate with Benchmarks from over $30B in SaaS Spend
- Identify, prioritize and report on savings over time with Zylo Savings Center
The Challenges
- Gartner predicts that organizations without a centralized SaaS management platform will remain 5X more susceptible to more susceptible to a cyber incident or data loss due to misconfiguration
- 83% of software is purchased outside of IT (Shadow IT) and security teams don’t have a mechanism to identify apps that don’t go through proper approval processes
- Your IAM team relies on the business telling them what apps need secured behind SSO
- No visibility to risk for applications that don’t meet the threshold to require a security review
How SaaS Management Helps
- Eliminate security blind spots with a centralized inventory of all applications, regardless of where or how they were purchased
- Review all security accreditation, certifications and risk scores for all SaaS with Security Detail powered by Netskope
- Ensure that every SaaS purchase, even those made by business units and employees are known, vetted, and secured as part of your corporate software strategy
How Do I Get Started?
Understand how SaaS Management can positively impact both you and your organization at large. Use these resources to engage the right stakeholders, showcase the problem and build a compelling business case that your CFO can’t say no to.
What Does Effective SaaS Management Look Like?
Adobe Drives Massive Savings with Zylo
After scaling from $9B to $18B in just four years, Adobe partnered with Zylo to gain visibility and control of their rapidly growing SaaS portfolio.
Key Outcomes:
- Unlocked $60M in SaaS Savings
- Identified and categorized over 2,600 apps
- Saved over 10,000 hours annually
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Netflix Powers Data-Driven SaaS Optimization
With Zylo, Netflix has complete visibility into all its SaaS applications, allowing them to make data-driven decisions.
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Versapay Reduced SaaS Spend by 16%
In the first year using Zylo platform and managed services, Versapay reduced its total SaaS spend by 16%.
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AbbVie Achieves $2.2M in Cost Avoidance
Using Zylo and license swapping for its 30 Salesforce instances resulted in $2.2M in cost avoidance for AbbVie.
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Netflix Powers Data-Driven SaaS Optimization
With Zylo, Netflix has complete visibility into all its SaaS applications, allowing them to make data-driven decisions.
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Versapay Reduced SaaS Spend by 16%
In the first year using Zylo platform and managed services, Versapay reduced its total SaaS spend by 16%.
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AbbVie Achieves $2.2M in Cost Avoidance
Using Zylo and license swapping for its 30 Salesforce instances resulted in $2.2M in cost avoidance for AbbVie.
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Knocking down our total SaaS application sprawl from 500 to about 140 now in a little under a year is pretty crazy. We got most of them out in the first six months.
Technical Operations Lead, Juni
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Zylo has allowed our organization to see immediate ROI in our investment within benchmarking data. In addition, the easy UI allows our teams to view data as granular or high-level data as we want to go. The reporting available on day one is groundbreaking and does not compare to any other tool I’ve used in my tenure.
Vendor Management Office Manager, SADA
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Within one week of using Zylo, we’d already experienced positive ROI. We found out about a renewal nobody was aware of and were able to cancel because the tool wasn’t being used.
Procurement Manager, Showpad
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Zylo enabled us to provide value we’ve never been able to before. All of a sudden we are armed with data to allow business to make a better decision. Within 6 months of a 2 year project, we are already at over 80% of our savings target.
SVP, CRO, CSO and Business & IT Asset Management, FIS
The Recognized Leader in SaaS Management
How Does Zylo Drive Business Value?
SaaS management is no longer a nice-to-have. It’s a critical business practice. Without it, you are wasting money, overspending, and increasing risk for your organization.
Download the document below to learn how Zylo can help you:
- Eliminate risk-laden blindspots with complete visibility
- Cut software waste and increase adoption
- Regain control of your budget and add cash to your bottom line
- Fend off potential disasters by bringing a light to shadow it