Govern and Optimize SaaS while Delivering a Better Employee Experience
Coupa’s IT team drives spend optimization, governance, and employee effectiveness with the help of SaaS Management.
- Lowered cost per user 9-30%
- Reduced the number of SaaS applications from 600 to 400
- Ensured governance with complete visibility of all SaaS
- Fueled collaboration among IT, Procurement, business units and employees
- Delivered best-in-class SaaS
Key Outcomes
Lowered cost per user by up to 30%
Reduction in total SaaS applications
Visibility into all SaaS applications
At a lot of SaaS companies, IT spend is probably the top three spend at the company … as you can imagine, outside of payroll, IT is one of the largest spends at the organization. And just making sure that you’ve got full visibility and control around it is super crucial as your company scales.
CIO, Coupa
Deliver High-Impact SaaS Management
See Zylo in Action
Your journey to smarter and simpler SaaS Management starts here. Book your demo today and see how you can:
- Discover all of your SaaS
- Optimize your SaaS subscriptions and licenses
- Take control of your renewals
- Ensure SaaS compliance
- Empower your employees with the tools they need
In less than a half hour, you’ll get a clear picture of how Zylo can help simplify your SaaS.
Challenge 1
Get Complete SaaS Visibility and Ensure Governance
Zylo’s Discovery Engine helped identify SaaS applications that IT was unaware of, shining a light on what lurks in Shadow IT. They found that there were several instances of redundant applications, tools that served the same function. Coupa found that they had multiple project management tools. Asana was a project management tool brought in by marketing and living in Shadow IT.
Armed with this data, IT was able to vet the project management applications to ensure governance and name Asana as a preferred project management tool. Collaborating across teams, Marketing got the tool they needed to do their jobs more effectively, IT ensured security protocols and Procurement negotiated enterprise pricing, lowering the per-user cost.
Challenge 2
Reduce Redundant Applications
As Coupa acquired companies and applications, the number of SaaS applications and spending grew rapidly. IT and Procurement partnered on a holistic approach of SaaS Management between Coupa and each acquired company. They used Zylo to understand what applications they had across the shared portfolios and how much each application was being used. This knowledge unleashed collaboration among IT, procurement, finance, and the M&A teams.
At its peak, Coupa had more than 600 SaaS applications, including those from LlamaSoft, one of the companies they acquired. Working together, IT and Procurement were able to reduce the number of applications to 400.
Challenge 3
Optimize SaaS Spend
The Coupa team was also able to leverage their combined buying power to lower the cost per user for SaaS applications 9-30%!
When it came time to renew their development and collaboration tool, Coupa leveraged usage data from Zylo in their negotiations. Using these insights, IT and procurement were able to partner and save 20% on their renewal. When it was time to renew again, the teams didn’t think additional savings were possible. But IT and Procurement continued to partner and, using insights from Zylo, were able to shave an additional 17% at their most recent renewal.
Challenge 4
Governance and Efficiency
For Coupa, SaaS Management is not just about spend management, nor is it a “once and done” thing, especially with acquisitions and ongoing SaaS renewals. “Spend management is not just about reducing spend,” Coupa CIO Eric Tan shared. “It’s about ensuring governance and creating efficiency.”
Made for Growing Businesses
SaaS Management Made Simple
From ranked recommendations for action to renewal alerts and more, Zylo gives you time to innovate and future-proof your portfolio while getting the most bang for your IT budget.
Reduce Redundancy and Optimize Licenses
Instantly and continuously identify all SaaS applications and users – including overlapping tools and unused licenses – ranked for action by the biggest cost savings.
Uncover Risks from Shadow IT
Decrease risks by understanding all applications where business data is stored to make data-driven decisions on which should move behind Single Sign-On (SSO) and Multi-Factor Authentication (MFA).
Gain Negotiating Power with Data
Take control of SaaS renewals at scale and have more confidence in negotiations with automatic alerts, benchmarks, and usage data. You can even have Zylo negotiate your contracts for you.
Save up to 20% of Your SaaS Spend. Zero Risk.
Take action on usage and portfolio optimization recommendations with personalized and prioritized SaaS Management Insights from Zylo. Our industry-leading software discovers all your organization’s SaaS and constantly monitors usage and spend across IT-managed, line-of-business-owned, and shadow IT applications. With Zylo, you’ll increase efficiency while improving user satisfaction by setting your teams up with the tools they need.