Many companies use Purchase Orders (POs) to procure SaaS and services as well as approve invoices for payment as part of their procure-to-pay process. POs are often used to document the details of products and services being purchased, including products, prices, and quantities.
Using purchase orders can help an organization regain control of its spending, streamline the process of acquiring products and services, and create a proactive spend culture that improves the bottom line. They allow finance teams to keep tabs on pending and future purchases before any additional money is spent, adding clarity and visibility to business transactions.
Take Your SaaS Spend Management to New Heights
Since day one, Zylo customers have relied on our platform to show them what they are currently spending on SaaS. With our recent announcement of Purchase Order Management for Coupa, we’re taking SaaS spend management to the next level.
The first of its kind, Zylo’s integration with Coupa’s Purchase Order Management Software unifies all your SaaS-related spend data in one place, unlocking an unprecedented forward-look at SaaS spend. Purchase Order Management provides organizations with visibility into SaaS purchases as early as several months before their payment hits, empowering them to take a more proactive approach to their SaaS spend management.
Why Use Purchase Order Management for Coupa?
Zylo helps organizations with the what, when, from whom, and for whom you are buying as it relates to SaaS. Purchase Order Management for Coupa makes this data even richer.
You have access to review and analyze this data over time to get insight into your company’s spending patterns. This helps make budget planning more accurate. You also gain a clear picture of where company SaaS spend is coming from, which can alert you to potential waste and opportunities for savings and efficiencies.
We’ve added new charts and reporting that allow you to visually monitor purchase orders and see how your spend is tracking. Compare your approved spend to how much you’ve spent against that and how much remains unused. Maybe you use this insight to take action and kick off a workflow in Zylo and reclaim unused licenses to save on costs. Oppositely, maybe you have remaining money you have been approved to spend and want to try and re-allocate those dollars.
Earlier, More Proactive Visibility
One challenge with the standard purchase order process is that finance teams often don’t get involved until the end. Until the invoice is received, they likely have no idea that the company has committed to spending a certain amount with a vendor. Additionally, if an invoice shows up without a purchase order, your finance team has to spend time reconciling the two.
Purchase Order Management for Coupa gives businesses a forward-look at their SaaS commitments, providing visibility into spend before the invoice actually hits. With insight into your upcoming obligations and unused spend, you can proactively plan and manage your dollars.
A Consolidated View of All Your SaaS Spend
View and manage your SaaS purchase orders, invoices, expenses, and contracts from one place. Access your purchase orders and their associated invoices, and track spend with a new level of granularity. Now, you can see your commitments alongside other actual spend and future spend. As a result, you can better manage budgets and make sure that cash flow isn’t an issue.
Through our powerful financial integrations, Zylo has always provided unparalleled insight into application spend. Transparency into your financial data is critical to controlling and managing SaaS spend.
With Purchase Order Management for Coupa, we’re layering in even more powerful data. Track purchase order details such as balance, status, and their associated invoices. Dig in at the subscriber-level or drill into PO and invoice number, total PO spend and count, percent of PO line spent.
Get Started with Purchase Order Management for Coupa Today
Get a better understanding of your spending and make informed purchasing decisions. For more on how Purchase Order Management for Coupa can help you take a more proactive approach to SaaS spend management, reach out to your SaaS consultant or book a demo today.